Privacy Policy

Effective date: September 22, 2023 

https://oc.ca/ (the “Site”) is owned and operated by Orchestras Canada/Orchestres Canada (OC). Orchestras Canada/Orchestres Canada (OC) can be contacted at: 

[email protected]  

398 McDonnel St Unit #4, Peterborough, ON K9H 2X4 

Purpose 

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following: 

1. The personal data we will collect; 
2. Use of collected data; 
3. Who has access to the data collected; and 
4. The rights of Site users. 

This Privacy Policy applies in addition to the terms and conditions of our Site. 

Consent 

By using our Site users agree that they consent to: 

1. The conditions set out in this Privacy Policy; and 
2. The collection, use, and retention of the data listed in this Privacy Policy. 

Personal Data We Collect 

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first. 

Data Collected in a Non-Automatic Way 

We may also collect the following data when you perform certain functions on our Site: 

1. First and last name; 
2. Pronouns; 
3. Email address; 
4. Address; and 
5. Title and professional affiliations. 

This data may be collected using the following methods: 

1. Signing up for membership; 
2. Signing up for newsletter; and 
3. Registering for events. 

How We Use Personal Data 

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy. 

The data we collect when the user performs certain functions may be used for the following purposes: 

1. Communication;  
2. Fundraising; and 
3. Program development. 

Who We Share Personal Data With 

Employees 

We may disclose user data to any employee or independent contractor engaged by our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy. 

Other Disclosures 

We will not sell to or share your data with other third parties, except in the following cases: 

1. If the law requires it; 
2. If it is required for any legal proceeding; 
3. To prove or protect our legal rights; and 
4. To buyers or potential buyers of this company in the event that we seek to sell the company. 

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices. 

How Long We Store Personal Data 

User data will be stored until the purpose the data was collected for has been achieved, no more than 3 years from the time of its collection. 

You will be notified if your data is kept for longer than this period. 

How We Protect Your Personal Data 

In order to protect your security, we use the strongest available browser encryption and store all of our data on servers in secure facilities. All data is only accessible to our employees and independent contractors who are bound by strict confidentiality agreements. Any breach of these agreements would result in termination. 

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical. 

Children 

We do not knowingly collect or use personal data from children under 13 years of age. If we learn that we have collected personal data from a child under 13 years of age, the personal data will be deleted as soon as possible. If a child under 13 years of age has provided us with personal data their parent or guardian may contact our privacy officer. 

How to Access, Modify, Delete, or Challenge the Data Collected 

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer here: 

[email protected]  

________________________________________ 

How to Opt-Out of Data Collection, Use or Disclosure 

In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data specified below: 

1. Unsubscribe.  
2. Choose not to provide optional data points. 

Modifications 

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy. 

Contact Information 

If you have any questions, concerns or complaints, you can contact OC at: 

[email protected]  

________________________________________